Purpose of the Memo

This memo outlines the information we referenced in the Administrative Training Session on Site Safety, Materials Handling, and Fall Protection to assist you in developing new programs or enhancing existing programs to comply with OSHA requirements. Please find the following list of documents and resources with an explanation of their use.

Please note that the Ladder Safety Program has been expanded and listed here but has been removed from this session’s materials on the MIIA website. It is now on the MIIA website as a separate topic.

1. Site Safety
1. OSHA Powerpoint Session 7 Materials Handling

I recommend using the information in this PPT to work with relevant municipal departments to assess your site and determine any necessary enhancements.

Please review the PDF version of the training which has additional information not available in the live session.

Please also combine the site planning information in this training with the information from the earlier training information on:

• Emergency Action Plan - that covers OSHA requirements for creating evacuation routes and assembly areas.
• Fire Prevention – Specifically reference the plan’s requirements to identify all fire hazards at the transfer station. Consider adding the location of these fire hazards to your site plan to assist in planning evacuation routes.

1. Materials Handling
1. Training PPT for Administrators The PPT is available as a hard copy for printing and as a recording on the MIIA website. Please review the PDF version of the training which has additional information not available in the live session.
2. Fact Sheet  (PDF format) provides a chart of roles and responsibilities for specific operations to meet OSHA requirements.

 

1. Fall Prevention
1. Training PPT for Administrators- MIIA OSHA TS Admin Ses 7 - Fall Prevention. The PPT is available as a hard copy for printing and as a recording on the MIIA website.

Please review the PDF version of the training which has additional information not available in the live session.

Please note that any fall prevention guidance related specifically to compactor openings is available in Session 5, Compactors.

1. OSHA guidance- Fall Prevention Specifications. PDF format

• This document provides detailed OSHA specifications to help assess your facility’s compliance with protecting “unprotected edges” on walking-working surfaces and openings into compactors, roll-off containers, and roads along drop-offs into roll-off containers.
• This information is embedded in the MIIA Transfer Station OSHA Inspection Checklist and provides additional detail on the checklist criteria.

1. Ladder Safety Program - This topic has been removed from this section of the website and is available on the MIIA website as a stand-alone topic. The program components  (documents are formatted in italics) - include:

1. Advisory – The MIIA Stepladder Advisory (PDF format)  provides information on why ladder safety is a priority for employers and a summary of best practices for the employee.
2. Program Summary and Instructions
3. Program Summary & Instructions provides:

  i.         An Overview of the program components and guidance on how to administer the program.

   ii.         A Memo Template to the Program Manager (to be designated by your department) on how to implement the program.

1. Work Practices - specifies employee responsibilities and work practices, including inspection tasks.
2. MIIA Ladder Safety Program Log – Ladder Inventory, and Employee Use and Training- for Program Manager to track ladder types, use, storage locations, and status of employee ladder use and training.
3. Inspection Program

i.         MIIA Ladder Safety Inspection Procedure – provides instructions on frequency of inspection, how to use the inspection forms, how to document inspections and mitigation measures, and how to take a ladder out of service.

 ii.         MIIA Stepladder Inspection Form – for employees to inspect and document ladder safety issues for corrective action.

iii.         MIIA Ladder Safety Inspection Tracking Log – for employees to document inspections and actions taken.

 iv.         MIIA Tag for Equipment “Out of Service” – for employees to use when ladders need to be taken out of service for repair or to be destroyed by a competent person.

3. Training Program
4. MIIA Ladder Safety Training Program Summary - lists responsibilities of a Program Manager, a list of training resources, links to trainings and training quizzes, and instructions on how to use the training program.
5. Training PowerPoint (PDF) - for the Program Manager onprogram components and guidance on how to administer the program.
6. MIIA Stepladder Safety Training Quiz – optional, note there is also an online quiz by the American Ladder Institute listed in the document MIIA Ladder Safety Training Program.
7. Toolbox Talk by the National Safety Council - optional
8. Resources – provided to implement the program:
9. Internet Resources

  i.         Ladder Safety App by NIOSH – this document provides links to get the free app, which provides an angle measuring tool that uses visual, sound, and vibration cues to set an extension ladder at the proper angle. It also provides information on the use of extension ladders and stepladders.

    ii.         MIIA Additional Resources for Ladder Safety – links to agencies and organizations.

1. OSHA Quick Cards – optional:

                                                  i.         Portable Ladder Quick Card

                                                 ii.         Extension Ladder Quick Card

1. Posters from American Ladder Institute – printing and posting the following posters is optional. This information contained in these posters is covered in the work practices. The posters can be used to reinforce them at the worksite:

                                                  i.         Safety While Climbing

                                                 ii.         Choosing Your Ladder

                                                iii.         Safe Climbing and Positioning

                                                iv.         Ladder Safety Checklist